Explore the Right Approach to Write – Develop Effective Communication Skills

Size: 248x170mm Pages: 256 (total) Price: GBP 15.50 Paperback published in England

Introduction

A particular way of written communication that enables you to create an effective link between yourself and the reader is the right approach to write. This simple idea does not imply that you, the writer, will always succeed in doing something by virtue of this writing approach. As in any real life situation, there are often some crucial issues that hinder the success you wish to make through the right approach to write. In essence, the right approach to write will enable you:

. to communicate with individuals, and all kinds of small and large
organisations with self-confidence and self-reliance, and thus
. to state and present the content of your communication clearly towards
the achievement of your objectives.

The right approach to write is primarily concerned with the day-to-day writing such as social letters, business correspondence, curriculum vitae(CV), job application, and similar writing activities. It is not intended for speech writers, journalists and novelists. Indeed, it is for you who has picked it up from a shelf and is enthusiastic about writing as a student, teacher, chemist, engineer, or someone who takes writing seriously.

You may be a native speaker or a learner of Standard English (also standard English). Standard English is socially accepted as the most correct form of the English language. It is the medium of communication used by text book writers, broadcasting authorities, newspapers, educational organisations, government agencies, etc. in Britain.

The art of writing is not a mystery. It is not shrouded in secrecy. It can be learnt and your writing skills can be developed to the highest level of personal accomplishment through practice over a period of time. Indeed, some people take longer to master the art of writing. Do not despair! You will get there. How?

The simple requirement is that you must learn and practise the fundamentals of the right approach to write. These fundamentals are:

words – the building blocks of both speech and writing. Words make up the language. No one expects you to know about one million words of the English language, which constitutes the English language vocabulary. For the right approach to write, a good vocabulary is an essential ingredient.

A sound knowledge of the English language vocabulary by itself does not enable anyone to communicate effectively without the knowledge and skill of using correct grammar. Grammar is about words of a language and how to combine them together into meaningful phrases, clauses and sentences.

The correct application of rules of grammar creates a grammatical structure that is meaningful, which the recipient of your letter can understand. Indeed, the success of your communication is not wholly based on the correct use of both vocabulary and grammar alone. It is the content of your communication that you want to convey to the recipient. If it does not come up to the expectation of the recipient, your communication will not create the right or desirable result. This is what I mean in the opening paragraph, … real life situation… hinder the success…

You are not a journalist who wants to create some sensation for the local or national populace. You are someone who wants to send a clear message to the recipient. This requires a distinct method of organising, writing and presenting the communication to the recipient/correspondent. The essential prerequisite is that you should be able to organise your thoughts about the matter being dealt with, and free your mind from other things. The freedom from confusion about the content of the communication will make it easy for you to plan, prepare, write and revise your communication.

The means of communication is the language. There are a number of styles of using the language, such as simple, complex, colourful, prose style, and so on. We are concerned here, mostly, with the simple style of using English. Indeed, if it is a communication between two experts then the use of technical words cannot be avoided, and the style of writing can become complex. Thus, it is also important to bear in mind at all times who your readers are. Your style of writing for effective communication should be simple, which calls for short phrases, clauses and sentences. It means you have to refrain from using complicated words, colourful language, jargon, etc.

Of course, you must know or imagine who is going to be the reader of your communication. If you are an engineer and dealing with the business communication, your style of writing will involve technical terms. Your written communication to another engineer will not sound complicated or full of jargon
(technical terms). On the other hand, as an engineer, if you have to write to a layperson, then you must simplify your technical terms, so that you can achieve your aim of writing in a friendly manner. Therefore, the writing style is no less important than any other requirements described above. Finally, you are not a machine, but a human being. This gives you an opportunity of examining, with a view to learning, other people’s writing, so that you can continue improving your own writing. Lifelong learning is the main theme nationally in Britain at the beginning of the 21st century! It makes all of us learners, and you are not alone. In this book , you will find:

Part 1 – it is concerned with the explanation of the essential principles
(rules) of Standard English grammar. Numerous examples are
included to help the reader to explore the application of the basic
rules in order to construct phrases, clauses and sentences.

Part 2 – it explains and exemplifies the application of punctuation marks and the corresponding rules of using them correctly.

Part 3 – it has many troublesome words and phrases which often confuse
some writers. These are listed and discussed in an A-Z order.

Part 4 – it describes the main requirements for developing written communication for social, business and official purposes.

It gives scores of examples of written communication, so that the reader can see these as model writing.

Glossary – the glossary contains an alphabetical list of the definition of
terms used in this book. It is of great help for a quick reference.

Index – the book finishes with an index.

Your learning needs may not be the same as those of many equally enthusiastic readers. It is, therefore, recognised that all readers will not read this book from the beginning to the end consecutively. Indeed, you can use it for reference purposes, as it contains an
invaluable wide range of information on Standard English in practice and written communication.

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